SLAC Photowalk Guidelines for Photographers

  • You must be at least 18 years of age to participate in the SLAC Photowalk.
  • Only photographers with confirmed registration can participate.
  • You are responsible for your own expenses and logistics for travel, accommodation, and other costs.
  • When you arrive at SLAC you will need to present a valid, government-issued photo ID that matches the name on your registration to enter the site.
  • You must wear closed-toed shoes without high heels.
  • The tour may include stairs and you must be capable of climbing them safely while carrying your camera and any gear or personal items.
  • When you arrive at SLAC, you must fill out and sign a photo release form if you wish to submit photos taken during the event to the Photowalk photo contest.
  • By registering for the SLAC Photowalk, you agree that Stanford University may use or allow others to use your image or likeness in any photos taken at the event for any purpose.
  • The day will begin with a safety briefing. If you are not present for the safety briefing, you WILL NOT be allowed to participate in the Photowalk, so please plan to arrive at least 15 minutes early.
  • During the Photowalk, you must adhere to all SLAC safety rules and follow the instructions given by your Photowalk guides.
  • No eating or drinking in the technical areas. Water will be provided on the bus. No smoking in the buses or in any building on site.
  • Stay at all times with your assigned Photowalk group and guides, and use the shuttle provided by SLAC to travel between photo shoot locations. 
  • Stay within designated Photowalk areas, and stay out of areas marked with CAUTION tape or any other warning signs. No wandering off. No opening doors without authorization.
  • No standing above floor level. No using ladders or standing on chairs, tables or camera cases. Climbing on SLAC equipment or apparatus is prohibited and will not be tolerated.
  • Look around, walk around and take pictures, but do not touch any equipment or objects. Rearranging or moving items is not allowed. No opening cabinets, drawers, etc.
  • Large rolling cases for photo equipment will not be allowed. Each photographer must be able to carry all their photo equipment at once, and carry all personal items onto the shuttle bus in one trip. You may not bring an assistant.
  • Photographers will not be allowed to plug in any electrical devices during the Photowalk. Make sure you have enough charged batteries to last the entire event (no more than four hours). The use of long cords (flash cords, sync cables, camera releases) that could be a tripping hazard will not be allowed.
  • The use of tripods will be allowed.
  • The United States Government, Stanford University, and their affiliates, subcontractors, or agents, are not responsible for any injuries, loss or damage incurred as a result of any participant’s attendance at this event.
  • Stanford University may cancel the event with limited or no notice at its sole discretion.
  • Your registration and participation in the Photowalk and the Photowalk Contest does not create or grant any rights or cause of action against Stanford University, its affiliates, subcontractors, or agents, or the United States Government, nor create any agency or employment relationship.
  • Stanford University has the sole and complete discretion to select, or not select, winning photographs in a manner of its choosing.
  • Be courteous to your fellow photographers.
  • Have fun.

If you have questions about the SLAC Photowalk and its guidelines, please contact the Office of Communications via web form or phone at 650-926-8703